Club Rules and Regulations

These rules and regulations are for the protection and benefit of all members. They are established to assure the safe and sanitary operation of the Club facilities.

  1. POOL HOURS
    1. OPENING:
      Pool will open Saturday, May 27th at 10 am.
    2. Saturdays and Sunday, 10am-7pm
      Memorial Day, 10am-7pm
      Weekdays starting May 29th, 9am-7:pm.  Closing time will move toward 8pm by the end of the school year.
    3. DAILY POOL SCHEDULE
      June 26th through August 4th: (Except for special events, swim meets, family Bar-B-Q’s, etc.)
      Monday – Friday
      7:00 am – 9:00 am Adult Lap Swim, Limited to First 10 Entrants.  NO children allowed at the Club.
      9:30 am – 10:30 am Swim Team, Swim Lessons
      10:30 am – 11:30 am Swim Team, Swim Lessons
      11:30 am – 12:30 pm Swim Team, Swim Lessons
      1:00 pm – 3:00 pm Dive Team
      12:30 pm – 8:00 pm Open Pool
      5:00 pm – 6:00 pm Make-Up Team Practice

      Saturday & Sunday

      10:00 am – 7:30 pm Open Pool
    4. ADULT LAP SWIMMING:
      Monday through Friday 7:00 am to 9:00 am,
      and 1:00 pm to closing (at least 1 lane).
    5. The decision on whether to close the pool during inclement weather will be made by the Club Manager.
    6. State laws mandate that the pool must be cleared for 15 minutes immediately following any audible thunder or visible lightning.
  2. TENNIS HOURS
      Monday – Friday Saturday Sunday
    1,2,5,6,7, & 8 9:00 am – 9:00 pm 10:00 am – 9:00 pm 10:00 am – 9:00 pm
    Courts 3 & 4 8:00 am – 9:00 pm 8:00 am – 9:00 pm 9:00 am – 9:00 pm
  3. MEMBER OBLIGATIONS
    1. The cost of any property damage will be charged to the member responsible.
    2. The number of people on the premises at any one time shall not exceed 200, including members, guests and children.
    3. Members must drive SLOWLY and carefully on Glezen Lane, the entrance road and in the parking area.
      SPEED LIMIT ON THE CLUB PREMISES IS 10 MPH.
      No parking, including live parking, is allowed in the circle.
    4. No drugs or alcohol will be sold or consumed on the Club premises.
    5. Members may not park on Glezen Lane or on the entrance road within 100 feet of Glezen Lane.
    6. Members will park diagonally on the right-hand side of the access road and will observe all NO PARKING areas.
    7. No loudspeakers, bullhorns or similar means of projecting sound will be allowed on the premises.
    8. No glass shall be brought into the pool enclosure or locker rooms.
    9. FOOD is allowed in the picnic area ONLY.
    10. No dogs or other animals shall be allowed on the Club premises.
    11. Smoking is not permitted on Club property.
    12. No radios allowed except with headphones.
  4. GUEST REGULATIONS
    1. All members, guests, and babysitters, including children, must sign in daily.
    2. Anyone who is not an active member or a single permanent resident of an active member’s household is considered a guest (see By-Laws Article III, Section 3).
    3. All guests must be accompanied by a member at all times.
    4. Guests must be introduced to the Club Manager or lifeguard.
    5. All guests, ages 2 and over, are subject to a guest fee. The fees will be billed to the sponsoring member. The guest fee is $5. Children 2 and under are free.
    6. A guest privilege shall consist of the use of the Club facilities. No individual may be a guest more than 12 times during the season. Out-of-town guests staying with the member are subject to guest fees but not to the frequency-of-use restrictions.
    7. Babysitters who are employed by a member and are taking care of the member’s children at the Club are not subject to guest fees or frequency-of-use restrictions.
    8. The conduct of a guest or a babysitter is the direct responsibility of the sponsoring member.

POOL RULES

  1. USE OF THE CLUB BY CHILDREN
    1. All children under 15 years of age must be accompanied by a parent after 5:00 pm on Club property.
  2. USE OF LARGE POOL BY CHILDREN
    1. Children under 3 years of age may NOT use the large pool unless supervised by an instructor or parent within arm’s length.
    2. Children 10 years old, or entering the 5th grade, are allowed in the pool area unaccompanied.
    3. All other children must be accompanied within the pool area at all times by a responsible person at least 12 years old unless they are taking lessons.
  3. DIAPER POLICY – APPLIES TO BOTH THE LARGE POOL AND WADING POOL
    1. All individuals that are not fully potty-trained must be DOUBLE DIAPERED: a swim diaper underneath a non-disposable swim diaper.  No exceptions. Wearing only one diaper (regardless of the type) is not allowed.  The non-disposable is the best option to prevent a solid stool from entering the pool when it is snug fitting.  The non-disposable diaper must pass the two finger test (if 2 fingers can be inserted under the elastic in the legs and waist, the swim diaper is too large and the individual will not be permitted in the water).  Non-disposable swim diapers are available for purchase at Little Flippers in Natick, Target or Amazon. We recommend the iPlay brand.
    2. If an accident occurs in the pool, please notify a lifeguard ASAP.
    3. Non-compliance with this policy could lead to the member being asked to leave until suitable attire is obtained. The Club Manager retains the ultimate discretion in these circumstances.
  4. USE OF WADING POOL
    1. No child over 7 years of age shall be permitted to use the wading pool at any time.
    2. No metal or rigid plastic toys shall be allowed in the wading pool.Any child using the wading pool must be accompanied WITHIN THE ENCLOSURE by a responsible person at least 12 years old.
  5. DIVING BOARD RULES
    1. One person on the board at time.
    2. Do not dive to the side of the board.
    3. Do not dive too far out where the water is shallow.
    4. Swim to the ladder nearest to the board.
    5. Wait until previous diver is holding the ladder before you dive.
    6. One bounce!  Except during a coached diving practice.
    7. Feet only on the board.
    8. No hanging on the board from underneath.
    9. Set fulcrum at one!  Except during a coached diving practice.
    10. No diving during “shark.”
    11. No diving during 6 and under swim practice.
    12. You may play catch “If”…thrower stands on the deck at the edge of the deep end.
  6. HEALTH AND SAFETY
    1. All bathers must wear proper bathing attire as defined by the Pool Director.
    2. All bathers must take a cleansing shower before entering the pool.
    3. No person with a cold, cough, fever, inflamed eyes, skin disease, wearing a bandage etc., will be permitted to swim in the pool.
    4. Running, playing tag, wrestling, unnecessary splashing, pushing or pulling others into the pool, water fighting, snapping towels, etc., are not permitted in the pool area. Playing ball is restricted to the area designated by the lifeguards.
    5. No air-inflated tubes, jackets, toys or other paraphernalia shall be allowed in the large pool. Devices for instructional aid, such as kickboards and bubbles, may be used only with permission of the Pool Director or the lifeguard.
    6. Extreme caution at all times must be observed in the use of the diving board. Look before diving, and at the completion of the dives, swim out straight or turn to the nearest side of the pool. No diving from the sides of the pool in the diving area without the guard on duty first closing the diving boards. Only ONE person at a time is allowed on the diving board.
    7. Trash must be disposed of in appropriate receptacles.
  7. GENERAL
    1. The Club Manager may post on the pool bulletin board special rules governing the use of the pool, in addition to or modifying the rules printed herein. The Manager may also add to or modify the rules verbally when time or circumstances do not permit posting of a written order. The Manager has authority at all times to enforce the house rules and take any necessary action to guarantee the safety of all.
    2. Every precaution will be taken for the safety of all concerned, but the Club is not responsible for accidents of any kind.
    3. The Club will not be responsible for loss or damage to personal property.
    4. The Club Manager or the Board of Governors shall have the right to temporarily suspend at any time the Club privileges of any member and members of his family who do not comply with these rules and regulations. Serious misconduct and/or property damage to the Club could result in the dismissal of the family from the Club and forfeiture of any or all of the family’s entrance fees.
    5. These rules may be revised or additional rules established at any time by the Board of Governors. All changes will be posted promptly.

Tennis Rules

The tennis committee urges all members to follow the rules with respect to the tennis courts and also comply with the principles of tennis etiquette.
  1. Shirts and proper clothing must be worn at all times.
  2. Use of the courts shall be restricted to members and their guests. All guests must be signed in at the registration desk in the Club House.
  3. The courts are for tennis. No other games will be permitted within the enclosure, with the exception of basketball on court No. 8. An exception is made on court 5, where basketball will be available –until dusk.
  4. Tennis lessons will be given on courts 7 and 8 only.
  5. The following applies to courts numbered 7 and 8 only:
    1. Court No. 7 shall be designated as the Pro’s Court for lessons. The Pro will have first preference every day until 7:00 pm.
    2. Court No. 8 shall be set-aside for children every weekday afternoon from 1:00 to 5:00 pm. After 5:00 pm adults have preference.
    3. On weekends, courts numbered 7 and 8 will be unreserved until 6:00 pm with play limited to 1 hour and backboard practice limited to 1/2 hour, if others are waiting to play or practice.
  6. No tennis shall be played on the Club premises on weekdays BEFORE 8:00 am on courts 3 and 4 and 9:00 am on all other courts, on Saturdays BEFORE 8:00 am on courts 3 and 4 and 10:00 am on all other courts, on Sundays BEFORE 9:00 am on courts 3 and 4 and 10:00 am on all other courts and AFTER 9:00 pm every day.
  7. Members and guests waiting to play must wait outside court enclosure.
  8. Smooth-soled tennis shoes must be worn on the clay courts. Jogging shoes, hard-soled shoes, or bare feet are not permitted on any of the courts or the basketball area.
  9. Club Pro will determine the playability of clay courts. Playing on soft, wet clay courts causes damage. Players should brush clay courts lengthwise and sweep tapes after playing.
  10. Scheduling the use of courts shall be regulated by the Tennis Committee. Special events scheduled by the Committee shall supersede the reservation (sign-up) sheets.
  11. Reservation (sign-up) sheets for the courts will be posted on Friday for Monday through Wednesday, and on Wednesday for Thursday through Sunday. Members may reserve courts in advance for the days posted at the main bulletin board by court 3. Sign-ups should stay within the allotted time periods.
  12. Court time on weekends, holidays and after 4:00 pm on weekdays may not be reserved by a member more than 4 times per week.
  13. A member who has reserved a court must cancel his reservation if he finds his group cannot play or he may give his court to another group. A court becomes free if not used by the reserving member within 15 minutes.
  14. Blocks of courts cannot be reserved by an individual member without the prior consent of the Club Manager.
  15. It is the intent of the Committee not to have an individual member or group of members reserve 2 consecutive time slots on the same court during prime tennis time.
  16. Adults, 15 years old and older, have preference for the use of courts numbered 1, 2, 3, 4, 5, and 6 on weekends, holidays and after 4:00 pm on weekdays.
  17. Members who fail to comply with the above rules will be referred to the Board of Governors for disciplinary action.

Senior Guest Category

There is a category within the Club Membership identified as SENIOR GUEST. The guidelines are as follows.

RULES OF ELIGIBILITY

  1. Single member or both joint members living at one address who have reached the age of 65, and who have been WSTC members for 15 years or more. Single members or both joint members must be active members of the club.
  2. Member/joint members so identified would have the following guidelines.
    1. Member/joint members would go on the inactive list, and would no longer have voting rights.
    2. Bonds would be held in place.
    3. Member/joint members would have unlimited club use and access to all club facilities, and would be subject to all Club Rules and Regulations, including guest rules.
    4. Member/joint members would be subject to  spring/fall cleanup requirements.
    5. This category (SENIOR GUEST) will be capped at 10 member/joint members. This cap is currently in place.
    6. Dues for this category (SENIOR GUEST) will be fixed at 60% of the WSTC annual dues.

A wait list will be established for the category (SENIOR GUEST).  Guidelines for this wait list are as follows.

  1. A member/joint member applying for this wait list must be an active member and remain an active member while on the wait list.
  2. A member/joint member applying for this wait list must meet the qualifier of 65 years of age at the time that this application is made.
  3. A member/joint member should have 15 years or more membership at the time that this application is made.
  4. Application for this wait list shall be made in writing to the WSTC Membership Board member in charge.

The WSTC Board may consider and approve variations from the above based on facts and circumstances.

Should any member have any questions please contact the Senior Liaison at: seniorliaison@waylandswimandtennis.com.

BYLAWS

WAYLAND SWIMMING AND TENNIS CLUB, INC.

As amended and restated on January 7. 2016

ARTICLE I – Name

The name of this corporation, hereafter also referred to as “the Club,” shall be WAYLAND SWIMMING AND TENNIS CLUB, INC.

ARTICLE II - Purposes

The purposes for which the Club is formed are as follows:

To encourage athletic and recreational activities of all kinds, and to acquire and develop facilities designed to promote the same; to buy, sell and otherwise deal in all kinds of property, both real and personal, which the Board of Governors of the Club may deem suitable to carry out the purposes of the Club; to borrow money and from time to time to make and issue promissory notes and evidences of indebtedness of all kinds for the accomplishment of the purposes of the Club, and, if deemed desirable, to secure the same by mortgage or pledge of any property of the Club; to do all things necessary and proper to carry out the purposes for which it is organized; and in general to have and exercise all the powers conferred by the Commonwealth of Massachusetts upon corporations created under Chapter 180 of the General Laws as they may be now or hereafter amended; provided, however, that no part of the net earnings of the Club shall inure to the benefit of any member of the Club, or to the benefit of any incorporator, officer or other individual.

ARTICLE III - Membership

Section 1

Members shall be at least 21 years of age. A husband, and wife or cohabitating couple, either of whom is at least 21 years old, shall be joint members, the membership to continue in the survivor on the death of the other. Members will be accepted in such manner as the Board of Governors may determine and shall not exceed 200 households plus the number of eligible neighbor households that elect to become members.

Section 2

Any member may elect to become an inactive bondholder upon sending written notification to the President. Such status shall not entitle the holder or any household member to any privileges or voting rights of the Club.

An inactive bondholder may apply by December 31 for active membership status for the next calendar year and be placed ahead of all others on the waiting list, order to be determined by date of written notification sent to the President. Fees to maintain both active and inactive status shall be prescribed by the Board of Governors.  All active members shall maintain a bond level equal to the current amount prescribed in Article IV, Section 3.  

Section 3

All single permanent residents of the member’s household shall be entitled to use the facilities of the Club.


Section 4

Each member, including each joint member, shall have one vote at all meetings of members.


Section 5

Within one year of the death of a member (or both joint members), every person who has been entitled to the use of the facilities of the Club as a single permanent resident of that member’s household and meets the other criteria of membership shall be entitled to apply for his or her own membership and shall be placed ahead of all others on the waiting list.


Section 6

Each member, or either of two joint members, shall work for at least 3 hours annually in some phase of Club maintenance, as directed by the Buildings and Grounds Chairman. Any permanent resident of the member’s household who is at least 15 years of age may work in place of the member. Members failing to meet this requirement shall be assessed a fee not to exceed $150.


Section 7

Each member or either of the joint members, if asked, shall be obligated to serve a minimum of one two-year term on the Board of Governors or one two-year term on any Standing Committee during his/her membership. 


Section 8

In the event that a member family experiences a legal separation or divorce, only one spouse or cohabitating partner may remain a member. The spouse or partner who does not retain the Club membership shall have the option to submit a new bond and initiation fee and be placed ahead of all others on the waiting list, in order to be determined by date of written notification sent to the President, subject to the provisions stated in Article IV, Section 1.  An inactive bondholder who experiences a legal separation or divorce shall be subject to the same guidelines.


Section 9

Houses eligible for neighbor memberships are the eighteen current households on Glezen Lane and Autumn Lane listed below. Neighbor members will be subject to all the rights and obligations of regular members except as provided in this section. A neighbor membership may only be used by the owner occupant of the property and his or her family.

Upon moving from a neighbor household, a neighbor member shall lose their neighbor membership and be placed on the waiting list. The effective date on the waiting list is the date the neighbor member took ownership of their property.

214, 215,219, 223, 229, 233, 237, 238, 241, and 244 Glezen Lane.
1, 7, 8, 11, 12, 15, 18, and 19 Autumn Lane.

Section 10

The Board of Governors may grant the use of the facilities of the club to ”Senior Guests” as set forth in the Club Rules—Senior Guest Category posted on the Club’s website.

 

ARTICLE IV - Entrance Requirements

Section 1

No applicant will be invited to membership unless said applicant has provided sufficient evidence to the Board of Governors that they are current residents of the Town of Wayland, Massachusetts.


Section 2

No transfer of any membership in the Club shall be made.


Section 3

Each new member shall post a bond in an amount that shall be determined from time to time by the Board of Governors.


Section 4

Each new member shall pay, in addition to the bond and other charges and dues herein provided, an initiation fee equal to one year of the current dues, which shall be non-refundable.


Section 5

A member who resigns or is expelled shall be entitled to a refund from the Club of an amount equal to the members current bond balance less any amounts owed in dues, assessments and fees. Refunds shall be made within 90 days after the bond of a replacement member has been received by the Club. To be effective, resignations must be made in writing and delivered to the president.

 


Section 6

The estate of a member other than a joint member who dies shall be entitled to a refund from the Club under the same terms and conditions as those provided in Section 5 of this Article IV with respect to a resigning member.

ARTICLE V - Dues and Assessments

Section 1

The Board of Governors shall have the power to determine the annual dues for membership, which shall not exceed 105% of the previous year’s dues, and to levy assessments when they deem necessary. All assessments shall be clearly designated as being either for current expenses or capital improvements.


Section 2

The annual dues shall be payable no later than the date determined by Board of Governors and communicated to members in writing.


Section 3

The Board of Governors shall specify the date by which all assessments shall be paid.


Section 4

The Board of Governors shall have the power to establish policies for (i) assessment of late fees for membership dues, fees or assessments that are not timely paid and (ii) placing members who are delinquent in payment in inactive bondholder status, which policies shall be posted under “Club Policies, Rules and Hours” on the Club’s website.


Section 5

Members resigning shall be refunded dues on the following basis:

Before April 30 100%

May 1 – May 31 60%

June 1 – June 30 40%

July 1 – July 31 20%

August 1 or later 0%


Section 6

Members accepted into the Club shall pay dues for their first season of membership on the following basis:

Before May 31 100%

June 1 – June 30 80%

July 1 – July 31 60%

August 1 – August 31 40%

September 1 or later 0%

 

ARTICLE VI - Executive Officers

Section 1

The officers of the Club shall consist of a President, Co-President, Treasurer and Co-Treasurer, and Secretary each of whom shall be elected for a term of office commencing as of their election and running for two years or until a successor has been duly elected and qualified. No officer shall serve more than two consecutive terms.


Section 2

Only the member or either of 2 joint members shall be eligible to hold office as an officer or as a member of the Board of Governors. A husband and wife or cohabitating couple shall not serve as officer or governor at the same time.


Section 3

The President shall preside at all meetings and shall be authorized to call special meetings of the Board of Governors. The President, with the approval of the Board of Governors acting together with the Treasurer or Co-Treasurer shall have the authority to sign all deeds, mortgages, promissory notes, contracts and all other obligations of the Club, and shall have the authority to sign checks.


Section 4

The Co-President shall have and assume all powers and perform all duties of the President during any absence, disability or at the request of the President. In addition, the Co-President shall have such powers and shall perform such duties as the Board of Governors shall from time to time designate.


Section 5

The Secretary shall conduct all correspondence of the Club and shall notify the members of all meetings of such members, of proposed amendments to these By-Laws, of elections and of all nominations at least 2 weeks before the Annual Meeting or any special meeting. The Secretary shall record the minutes of all meetings of members and all Board of Governors meetings and shall be custodian of all Club records other than financial.  The Secretary shall also perform such duties as may be designated by the Board of Governors.

Section 6

The Treasurer and Co-Treasurer shall be charged with the collection and custody of funds of the Club and their disbursement under the direction of the Board of Governors, and shall have the authority to sign checks.

Acting together with the President or Co-President and with the approval of the Board of Governors, the Treasurer shall have the authority to sign all deeds, mortgages, promissory notes, contracts and all other obligations of this Club. The Treasurer shall ensure that accurate books of account of the financial affairs of the Club are kept. Delete. The Treasurer shall have the power to endorse for deposit or collection all instruments for the payment of money to the Club and to accept drafts on its behalf.

At the Annual Meeting, the Treasurer will present in writing a complete balance sheet and statement of income and expenses for the close of the prior fiscal year.  The Treasurer will also present a budget for the current fiscal year.   The Treasurer’s books shall at all times be open to inspection by any 2 members of the Board of Governors.

The Treasurer shall be an ex-officio member of the Finance Committee.

Section 7

The Co-Treasurer shall have and assume all powers and perform all duties of the Treasurer during any absence, disability or at the request of the Treasurer. In addition, the Co-Treasurer shall have such powers and shall perform such duties as the Board of Governors shall from time to time designate.


Section 8

Any officer may be removed from office with or without cause by a 2/3rds vote of those present and entitled to vote at the annual or any special meeting of the members, provided notice of intended removal is included in the notification of the meeting sent out by the Secretary.

 

ARTICLE VII - Board of Governors


Section 1

There shall be a Board of Governors of 10 members, consisting of 5 elected officers and 5 elected Governors, who shall be elected each year at the Annual Meeting, in accordance with term vacancies.   The 5 elected Governors shall be a Building and Grounds Chairman, a Swim Chairman, a Tennis Chairman, a Membership Chairman and a Board Liaison. If more than one person serve as joint chairmen, only one person shall have a vote.

Section 2

The duties of the Board of Governors shall be:

(a) To attend all meetings called by the President or by any 2 members of the Board of Governors.

(b) To consider and transact all the business of the Club, and to exercise all powers of the Club, except such as are conferred upon the members by law or these By-Laws.

(c) To have the power to fill vacancies in any office created by death, resignation, suspension or expulsion.

(d) To have the power by 2/3rds vote to forfeit by suspension or expulsion any membership in the Club for any conduct by a member or any person under his membership which is likely, in the opinion of said 2/3rds of the Board of Governors, to be detrimental to the welfare, interest or character of this Club.

(e) To establish such rules, regulations and policies as it deems necessary and appropriate, which rules, regulations and policies shall be available to members on the Club’s website.

(f) To extend invitations to and act upon the applications of proposed members.

(g) To employ from time to time such personnel deemed by it to be necessary, and to determine salaries for such personnel.


Section 3

A majority of the Board of Governors then in office shall constitute a quorum without which no vote shall be taken.


Section 4

Any member of the Board of Governors may be removed from office with or without cause by a 2/3rds vote of those present and entitled to vote at the annual or any special meeting, provided notice of the intended removal is included in the notification of the meeting sent out by the Secretary.


Section 5

The Secretary shall notify all Governors of any meeting to be held pursuant to section 2 of this article. Notice in writing, mailed, postage prepaid, addressed to each Governor at his usual place of business or abode, or delivered to him in hand or sent by electronic mail, 72 hours before the meeting shall be sufficient notice of the meeting. Notice of any meeting may be dispensed with if all the Governors, by a writing filed with the records of the meeting, waive such notice.


 

ARTICLE VIII - Nominations and Elections


Section 1

There shall be a Nominating Committee composed of 2 members of the Club elected by those entitled to vote at the Annual Meeting. A vacancy occurring among the 2 members elected shall be filled by appointment by the remaining member so elected.


Section 2

It shall be the duty of the Nominating Committee:

(a) To nominate a candidate for the following elected positions:

(1) President

(2) Co-President

(3) Treasurer

(4) Co-Treasurer

(5) Secretary

(6) Open Governors Positions

(7) Two members of the Nominating Committee

 (8) to the extent not included in (1) through (6) above, the Chair and/or Co-Chair of each Standing Committee

(b) To submit the names of the candidates for Board of Governors and Nominating Committee to the Secretary who shall report such names in writing to the members, together with the notification of the Annual Meeting.


Section 3

Members may submit nominations for additional candidates from the floor at the Annual Meeting, or in writing to the Secretary; provided, however, that there shall be no nominations from the floor unless a list of such candidates is delivered to the Secretary in writing and signed by 7 members at least 10 days before the date set for the Annual Meeting, or unless there is a vacancy in the list of nominees.

ARTICLE IX - Meeting of Members


Section 1

The Annual Meeting shall be held in December or early January each year with a minimum 2 weeks notice to the membership. At this time election of officers and governors shall be conducted and all other business transacted.


Section 2

Special meetings shall be called by the Board of Governors at such times as it deems advisable, or at the written request of 50 persons entitled to vote.

 

ARTICLE X – Standing Committees

Section 1

There shall be standing committees as described below.  The chairmen shall be those people elected to the Board of Governors in accordance with Article VII. The chairmen so elected may appoint additional members to serve on their respective committees.

(a) The Building and Grounds Committee shall maintain the grounds, building(s), and general appearance of the Club.

(b) The Swimming Committee shall plan and oversee the swimming activities of the Club.

(c) The Tennis Committee shall plan and oversee the tennis activities of the Club.

(d) The Membership Committee shall extend invitations to and act upon the applications of proposed members as directed by the Board of Governors.

 (e) The Board of Governors may create a Standing Committee for special Club purposes, not previously enumerated above, as it deems necessary. Service on such a Standing Committee shall be deemed to meet the member family’s service obligation required in Article III, Section 8.  


Section 2

The Board of Governors may request an Internal Audit to be performed by an individual or committee, none of whom shall be a Club officer or member of the Board of Governors during the current fiscal year. This individual or committee shall prepare for the Board of Governors an internal audit of the Club’s financial records.

Section 3

Appointments and vacancies on any committees shall be filled by the chairmen.

 

ARTICLE XI - Fiscal Year

The fiscal year shall commence with the first day of November and end with the 31st day of October.

 

ARTICLE XII – Personal Liability and Indemnification

Section 1

The directors and officers of the club shall not be personally liable for any debt, liability or obligation of the club.  All persons, corporation or other entities extending credit to, contracting with, or having any claim against the club may look only to the funds and property of the club for the payment of any such contract or claim, or for the payment of any debt, damages, judgment or decree, or of any money that may otherwise become due or payable to them from the club.

Section 2

The club shall, to the extent legally permissible, indemnify each person who serves or has served as a governor or officer of the club, against all liabilities, costs and expenses reasonably incurred by or imposed upon him or her in connection with the defense or disposition of any action, suit or other proceeding, whether civil or criminal, in which such person may be or may have been involved as a party while in office or thereafter, by reason of his or her being or having been such an officer or governor, or by reason of any action taken or not taken in any such capacity; except that no such indemnification shall be provided with respect to any matter as to which such person shall have been finally adjudicated by a court of competent jurisdiction not to have acted in good faith in the reasonable belief that his or her action was in the best interests of the club. 

ARTICLE XIII – Amendments

Any amendment of these By-Laws may be made by a 2/3rds vote of those present at a meeting of the members of the Club provided written notice of the proposed amendment has been sent to all members by the Secretary at least 2 weeks before the meeting.  The Board of Governors may allow electronic voting in lieu of a meeting in situations it deems appropriate.